Policies and Procedures

Here are university and school policies and procedures.

Add-Comp Payment Submission Deadline

In order for additional compensation to appear in a monthly paycheck it must be submitted to Human Resources for processing by the following dates:

1. Journalism employees. Please email or submit your paper request by the 14th of the month in order to be paid at the end of that month.
2. Non Journalism employees. Please email or submit your paper request by the 10th of the month in order to be paid at the end of that month.

Casual, Temporary and Student Hiring Guidelines

http://www.hr.columbia.edu/dat/hiring/casual-guide/introduction/index.html

If you’re interested in hiring a casual, temporary or student working you should first obtain departmental permission to recruit and fill position. Once approval is received (see staffing requisition below) you should contact Human Resources to discuss your staffing needs and to verify that it is a budgeted position. From there they will work with you to identify a candidate, if you haven’t done so already, and process their hire.

Life status changes

This could be marriage, divorce, partnership, birth or adoption of a child.
You have 31 days to make changes to your benefit elections following a life status change such as marriage, divorce, or the birth or adoption of a child. Relevant proof is required.

Local 2110 Contract

Paid Time Off Policy

Officers accrue 23 vacation days, and support staff accrues 20 vacation days per fiscal year at the rate of 2 days per month. A fiscal year starts on July 1st and ends on June 30th of the following year.

Vacation time carried over from the previous fiscal year must be used by the end of the current fiscal year (June 30th) or else it is forfeited. No more than 23 days (officers) and 20 days (support staff) may be carried over each July 1st. The same holds true for officers and support staff who earn more vacation time based on their length of service.

We all receive 3 personal days per year. Personal days are earned at the rate of one (1) day every four months. All personal days must be used within 12 months of being earned, or else they are forfeited. At no time may you have more than three (3) personal days in the bank.

If you need further clarification please call or stop by your HR office.

For more information please see the benefits in brief:

For Faculty and Officers
http://www.hr.columbia.edu/hr/documents/benefits-fobib2008/pdf-ver.pdf

For Support Staff/Local 2110
http://www.hr.columbia.edu/hr/documents/benefits-ss1bib2008/pdf-ver.pdf

Vacation/Personal Day Request Procedure

You must complete a Vacation/Personal Leave Request form and forward to your supervisor for approval. Your supervisor will respond by email, indicating their approval or denial of your request, with a cc’d copy to HR.
Vacation Request Form PDF